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Privacy Notices

Data Protection and Privacy Information

Privacy Statement

William College is a private institution that delivers registered university courses in partnership with our Partner Universities. As part of this arrangement, we collect, process, and share student data to fulfil our responsibilities as a teaching provider and to meet the requirements set by our university partners and UK regulators.

William College is registered with the Information Commissioner's Office as a Data Controller under registration number: ZB681561.

This statement, along with the documents it refers to, outlines how we collect, use, and manage personal data - whether it is provided directly by individuals or received from third parties, including our Partner Universities and regulatory bodies.

We may update our privacy notices at any time. The most up-to-date versions will always be available on our website, and we encourage you to check regularly for updates.

Unless a specific timeframe is stated in a relevant privacy notice, personal data will be retained in line with our Data Protection Policy.

When deciding how long to retain personal data, we consider:

  • The amount, nature, and sensitivity of the data
  • The risk of harm from unauthorised use or disclosure
  • The reasons the data was collected
  • Whether those purposes can be achieved through other means
  • Applicable legal and regulatory requirements

Privacy Notice for Students and Applicants

Last updated: 1 August 2025

William College is committed to protecting your personal data and complying with UK data protection laws, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

This notice explains how we collect, use, store, and share your personal data during the application process and throughout your studies with us. It also outlines your rights under data protection law.

How We Obtain Your Data

We may receive your personal data:

  • Directly from you during the application or enrolment process
  • From our Partner Universities, with whom you are also registered
  • Through your use of William College systems and services (e.g. attendance monitoring, learning platforms)

What Data We Collect

We collect data necessary to support your application, studies, and support needs, such as:

  • Contact and identification details
  • Demographic information (e.g. nationality, date of birth)
  • Academic history and qualifications
  • Visa and immigration data (if applicable)
  • Disability and wellbeing support information
  • Attendance, engagement, and academic performance records
  • Disciplinary or misconduct records (if applicable)
  • Feedback, surveys, and system usage logs

Why We Process Your Data

We process personal data in order to:

  • Manage your application and enrolment
  • Deliver teaching, learning, and student support services
  • Monitor attendance and academic engagement
  • Meet the reporting requirements of Partner Universities and other authorities
  • Comply with legal obligations (e.g. visa, funding, safeguarding)
  • Provide access to college systems, events, and learning resources

Please note:

We share relevant student data with our Partner Universities to support your registration, learning experience, academic progress, and awarding of qualifications. Each Partner University is also a Data Controller and has its own privacy notice, which will apply in addition to this one.

Legal Basis for Processing

Our legal grounds for processing personal data include:

  • Public task – performing duties related to education and regulatory reporting
  • Legal obligation – fulfilling requirements set by UK law and regulators
  • Contract – managing your enrolment and delivering services
  • Legitimate interests – improving services and supporting student success
  • Consent – where applicable (e.g. optional surveys or promotional communications)

International Data Transfers

If your data needs to be transferred outside the UK (e.g. to a university partner or service provider), we will ensure appropriate safeguards are in place, in line with UK data protection law.

Your Data Protection Rights

You have the right to:

  • Access the data we hold about you
  • Correct or update inaccurate data
  • Request deletion or restriction of your data (in certain cases)
  • Object to how we use your data
  • Withdraw consent, where processing is based on consent

Contact Our Data Protection Officer

If you have concerns or questions about how we handle your personal data, please contact our Data Protection Officer:

Postal Address:

Data Protection Officer
William College
Bridge House
320 High Street
Stratford
London E15 1EP
United Kingdom

If you're not satisfied with our response, you have the right to lodge a complaint with the UK Information Commissioner's Office at www.ico.org.uk.